Start with words you actually repeat
Add the exact spelling of a colleague’s name, a product or a technical term. For example, a project called “Northstar” belongs in your dictionary if it appears in your daily updates. A short, relevant list is easier to review than a long list of terms you never use.
Manage entries directly
Open Personal dictionary, choose Add word and enter the term. Use it in a sentence, review the result and adjust the entry if needed. You can also import terms or export your hotwords as CSV from the dictionary menu.
- Use the spelling you want to appear in the final text.
- Remove or disable entries that are no longer useful.
- Review similar-sounding names and terms in context.
- Check the result: an entry is guidance, not an accuracy guarantee.
Cloud learning has its own control
Cloud learning can use dictation and edit information to suggest reusable terms. It is enabled by default and can be turned off in dictionary settings. Turning it off stops new learning uploads; it does not prevent you from manually managing entries or using existing hotwords.
Your dictionary and your history are different
The personal dictionary is associated with your account. Voice recordings, transcripts and assistant conversations have separate local history controls. Review the data-control pages to understand what is stored where.